1. An overview of data protection
Data collection on our website
Who is responsible for the data collection on this website?
The data collected on this website are processed by the website operator. The operator's contact details can be found in the website's required legal notice.
How do we collect your data?
Some data are collected when you provide it to us. This could, for example, be data you enter on a contact form.
Other data are collected automatically by our IT systems when you visit the website. These data are primarily technical data such as the browser and operating system you are using or when you accessed the page. These data are collected automatically as soon as you enter our website.
What do we use your data for?
Part of the data is collected to ensure the proper functioning of the website. Other data can be used to analyze how visitors use the site.
What rights do you have regarding your data?
You always have the right to request information about your stored data, its origin, its recipients, and the purpose of its collection at no charge. You also have the right to request that it be corrected, blocked, or deleted. You can contact us at any time using the address given in the legal notice if you have further questions about the issue of privacy and data protection. You may also, of course, file a complaint with the competent regulatory authorities.
Analytics and third-party tools
You can object to this analysis. We will inform you below about how to exercise your options in this regard.
2. General information and mandatory information
Please note that data transmitted via the internet (e.g. via email communication) may be subject to security breaches. Complete protection of your data from third-party access is not possible.
Notice concerning the party responsible for this website
The party responsible for processing data on this website is:
Rastatter Straße 41
Telefon +49 7231 155 61-0
Fax +49 7231 155 61-11
The responsible party is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (names, email addresses, etc.).
Right to file complaints with regulatory authorities
If there has been a breach of data protection legislation, the person affected may file a complaint with the competent regulatory authorities. The competent regulatory authority for matters related to data protection legislation is the data protection officer of the German state in which our company is headquartered. A list of data protection officers and their contact details can be found at the following link: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html
Right to data portability
You have the right to have data which we process based on your consent or in fulfillment of a contract automatically delivered to yourself or to a third party in a standard, machine-readable format. If you require the direct transfer of data to another responsible party, this will only be done to the extent technically feasible.
SSL or TLS encryption
This site uses SSL or TLS encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us as the site operator. You can recognize an encrypted connection in your browser's address line when it changes from "http://" to "https://" and the lock icon is displayed in your browser's address bar.
If SSL or TLS encryption is activated, the data you transfer to us cannot be read by third parties.
Information, blocking, deletion
As permitted by law, you have the right to be provided at any time with information free of charge about any of your personal data that is stored as well as its origin, the recipient and the purpose for which it has been processed. You also have the right to have this data corrected, blocked or deleted. You can contact us at any time using the address given in our legal notice if you have further questions on the topic of personal data.
Opposition to promotional emails
We hereby expressly prohibit the use of contact data published in the context of website legal notice requirements with regard to sending promotional and informational materials not expressly requested. The website operator reserves the right to take specific legal action if unsolicited advertising material, such as email spam, is received.
3. Data protection officer
Statutory data protection officer
We have appointed a data protection officer for our company.
4. Data collection on our website
In some cases, cookies are used to simplify website processes by saving settings (e.g. the provision of already selected options). If personal data is also processed by individual cookies implemented by us, the processing is carried out in accordance with Art. 6 para. 1 lit. b GDPR either for the execution of the contract or in accordance with Art. 6 para. 1 lit. f GDPR to safeguard our legitimate interests in the best possible functionality of the website and a customer-friendly and effective design of the page visit.
ou can configure your browser in such a way that you are informed about the settings of cookies and only allow cookies in individual cases, excluding the acceptance of cookies for certain cases or in general deactivating cookies and activating the automatic deletion of cookies when closing the browser. The cookie settings can be managed using the following links for the respective browser.
Internet Explorer: http://windows.microsoft.com/de-DE/windows-vista/Block-or-allow-cookies
You can also individually manage the cookies of many companies and features used for advertising. Use the corresponding user tools, available at https://www.aboutads.info/choices/ or http://www.youronlinechoices.com/uk/your-ad-choices
Most browsers also offer a so-called "Do-Not-Track function" with which you can specify that you do not want to be "tracked" by websites. When this feature is enabled, your browser tells advertising networks, websites and applications that you do not want to be tracked for behavior-based advertising. Information and instructions on how to edit this function are available from the links below, depending on the provider of your browser:
Google Chrome: https://support.google.com/chrome/answer/2790761?co=GENIE.Platform%3DDesktop&hl=de
Mozilla Firefox: https://www.mozilla.org/de/firefox/dnt/
Internet Explorer: https://support.microsoft.com/de-de/help/17288/windows-internet-explorer-11-use-do-not-track
Please note that when cookies are deactivated, the functionality of this website may be limited.
Data processing by visiting our website
When you visit our website, it is technically necessary that data is transmitted to our web server via your internet browser. The following data is recorded during a running connection for communication between your internet browser and our web server:
- Visited domain
- The date and time of the request
- Page from which the file was requested
- Access status (file transferred, file not found, etc.)
- The web browser, system language, operating system and device type used
- IP address of the requesting computer
- The amount of data transferred
We collect the listed data to ensure a smooth connection to the website and to enable a comfortable use of our website by the users. In addition, the log file serves the purpose of evaluating system security and stability, as well as providing administrative functions. The legal basis for the temporary storage of data or log files is Art. 6 para. 1 lit. f GDPR.
For reasons of technical security, in particular to prevent attempts to attack our web server, we may temporarily store this data. It is not possible for us to draw conclusions about individual persons on the basis of this data. After seven days at the latest, the data is made anonymous by shortening the IP address at domain level, so that it is no longer possible to establish a reference to the individual user. These data are not evaluated in anonymous form except for statistical purposes. These data are not combined with data from other data sources.
Contact form and contact by e-mail
If you send us enquiries via contact form or e-mail, your details from the enquiry form or e-mail, including the contact data you have provided there, will be stored for the purpose of processing the enquiry and in the event of follow-up questions. You are required to provide an e-mail address to contact us. Your name and telephone number are optional. Under no circumstances will we pass on this data without your consent. The legal basis for processing the data is our legitimate interest in responding to your request pursuant to Art. 6 para. 1 letter f GDPR and, if applicable, Art. 6 para. 1 letter b GDPR, provided that your request is aimed at concluding a contract. Your data will be deleted after final processing of your inquiry, provided that there are no legal storage obligations to the contrary. You can object to the processing of your personal data at any time in the case of Art. 6 para. 1 lit. f GDPR.
Registration on this website
You can register on our website in order to access additional functions offered here. The input data will only be used for the purpose of using the respective site or service for which you have registered. The mandatory information requested during registration must be provided in full. Otherwise, we will reject your registration.
To inform you about important changes such as those within the scope of our site or technical changes, we will use the email address specified during registration.
We will process the data provided during registration only based on your consent per Art. 6 (1)(a) DSGVO. You may revoke your consent at any time with future effect. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.
We will continue to store the data collected during registration for as long as you remain registered on our website. Statutory retention periods remain unaffected.
If you would like to receive the newsletter offered on the website with regular information about our offers and products, we need your e-mail address as mandatory information. We use the so-called double opt-in procedure for sending the newsletter. This means that we will not send you our newsletter by e-mail until you have expressly confirmed to us that you agree to the dispatch of newsletters. In the first step, you will receive an e-mail with a link to confirm that you, as the owner of the corresponding e-mail address, would like to receive the newsletter in the future. With the confirmation you give us your consent according to art. 6 para. 1 lit. a GDPR that we may use your personal data for the purpose of the desired newsletter dispatch.
When registering for the newsletter, in addition to the e-mail address required for sending the newsletter, we store the IP address via which you have registered for the newsletter as well as the date and time of registration and confirmation so that we can trace any possible misuse at a later point in time.
This website uses CleverReach to send newsletters. The supplier is CleverReach GmbH & Co. KG, Mühlenstr. 43, 26180 Rastede. CleverReach is a service which organizes and analyzes the distribution of newsletters. The data you provide (e.g. your email address) to subscribe to our newsletter will be stored on CleverReach servers in Germany.
Sending our newsletters with CleverReach enables us to analyze the behavior of newsletter recipients. Among other things, we can find out how many recipients have opened the email containing the newsletter and how often various links contained therein are clicked. With the help of conversion tracking, we can also analyze whether a predefined action (such as the purchase of a product on our website) takes place after clicking on the link in the newsletter. For more information on how data is analyzed by CleverReach, please visit https://www.cleverreach.com/de/funktionen/reporting-und-tracking/
Data processing is based on Art. 6 (1) (a) DSGVO. You may revoke your consent at any time by unsubscribing to the newsletter. The data processed before we receive your request may still be legally processed.
If you do not want your usage of the newsletter to be analyzed by CleverReach, you will have to unsubscribe from the newsletter. For this purpose, we provide a link in every newsletter we send.
The data provided when registering for the newsletter will be used to distribute the newsletter until you cancel your subscription when said data will be deleted from our servers and those of CleverReach. Data we have stored for other purposes (e.g. email addresses for the members area) remains unaffected.
Completion of an outsourced data processing contract
We have entered into an agreement with CleverReach for the outsourcing of our data processing and fully implement the strict requirements of the German data protection authorities when using CleverReach.
6. Plugins and tools
Google Web Fonts
This site uses web fonts provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA ("Google") to uniformly display fonts. Google Web Fonts allows us to use external fonts, so-called Google Fonts. When you visit our website, the required Google Font is loaded from your web browser into your browser cache to display texts and fonts correctly. This is necessary so that your browser can also show an optically improved representation of our texts. If your browser does not support this feature, your computer will use a standard font for display. These web fonts are integrated by a server call, usually a Google server in the USA. This transfers to the server which page of our website you have visited. Google also stores the IP address of the browser of the visitor's terminal device.
We use Google Web Fonts for optimization purposes, in particular to improve the use of our Internet presence for you and to make its design more user-friendly. This is also our legitimate interest pursuant to Art. 6 para. 1 lit. f GDPR.
Google has signed and certified itself under the Privacy Shield Agreement between the European Union and the USA. By doing so, Google undertakes to comply with the standards and regulations of European data protection law. Further information can be found in the following linked entry: https://www.privacyshield.gov/participant?id=a2zt00000000001L5AAI&status=Active
Further information on data protection can be found in Google's data protection declaration: http://www.google.de/intl/de/policies/privacy
For more information about Google Web Fonts, visit http://www.google.com/webfonts/, https://developers.google.com/fonts/faq?hl=en-GB&csw=1 and https://www.google.com/fonts#AboutPlace:about.
This site uses the Google Maps map service via an API. It is operated by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Irland.
To use Google Maps, it is necessary to save your IP address. This information is generally transmitted to a Google server in the USA and stored there. The provider of this site has no influence on this data transfer.
The use of Google Maps is in the interest of making our website appealing and to facilitate the location of places specified by us on the website. This constitutes a justified interest pursuant to Art. 6 (1) (f) DSGVO.
Further information about handling user data, can be found in the data protection declaration of Google at https://www.google.de/intl/de/policies/privacy/
7. Data transfer and recipient
We do not sell your personal data to third parties. Your personal data will not be passed on to third parties unless
- we have explicitly indicated this in the description of the respective data processing,
- you have given your explicit consent in accordance to Art. 6 para. 1 sentence 1 lit. a GDPR,
- the disclosure pursuant to Art. 6 para. 1 sentence 1 f GDPR is necessary to assert, exercise or defend legal claims and there is no reason to assume that you have an outright interest worthy of protection in not disclosing your data,
- that a legal obligation exists for the transfer pursuant to Art. 6 para. 1 sentence 1 lit. c GDPR and
- this is required under Art. 6 para. 1 sentence 1 lit. b GDPR for the processing of contractual relationships with you.
We also use external service providers, which we have carefully selected and commissioned in writing, to carry out our services. They are bound by our instructions and are regularly checked by us. With which we have concluded order processing contracts in accordance with Art. 28 GDPR, if necessary. These are service providers for web hosting, sending e-mails and maintaining our IT systems, etc. The service providers will not pass this data on to third parties.
8. Duration of data storage
The duration of the storage of personal data is determined by the relevant legal retention periods (e.g. from commercial law and tax law). After expiry of the respective period, the corresponding data is routinely deleted. If data is necessary for contract fulfilment or contract initiation, or if we have a legitimate interest in further storage, the data will be deleted if it is no longer necessary for these purposes or if you make use of your right of revocation or objection.
9. Rights of the persons concerned
In the following section you will find information on the rights of persons concerned which are granted to you by the current data protection laws with regard to the entity responsible of the processing of your personal data:
The right to request information about your personal data processed by us in accordance with Art. 15 GDPR. In particular, you may request information about the purposes of processing, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the existence of a right to rectification, deletion, restriction of processing or objection, the existence of a right of complaint, the origin of your data, if these have not been collected by us, and the existence of automated decision-making including profiling and, if applicable, meaningful information regarding their details.
The right to immediately request the correction of incorrect or complete personal data stored by us in accordance with Art. 16 GDPR.
The right to request the deletion of your personal data stored by us in accordance with Art. 17 GDPR, unless the processing is necessary to exercise the right to freedom of expression and information, to fulfil a legal obligation, for reasons of public interest or to assert, exercise or defend legal claims.
The right, pursuant to Art. 18 GDPR, to demand the restriction of the processing of your personal data if the accuracy of the data is disputed by you, the processing is unlawful, but you refuse to have it deleted and we no longer need the data, but you need it to assert, exercise or defend legal claims or you have filed an objection against the processing pursuant to Art. 21 GDPR.
The right, in accordance with Art. 20 GDPR, to receive your personal data that you have provided to us in a structured, current and machine-readable format or to request its transfer to another person responsible.
The right to revoke your consent granted pursuant to Art. 7 para. 3 GDPR at any time with effect in the future.
The right to complain to a supervisory authority pursuant to Art. 77 GDPR. As a rule, you can contact the supervisory authority of the federal state in which we have our registered office or, if applicable, that of your usual place of residence or work.
The right to revoke consent granted pursuant to Art. 7 para. 3 GDPR: You have the right to revoke consent to the processing of data once granted at any time with effect for the future. In the event of revocation, we will delete the data concerned without delay, unless further processing can be based on a legal basis for processing without consent. The revocation of consent shall not affect the legality of the processing carried out on the basis of the consent until revocation;
Right of objection
If your personal data is processed by us on the basis of legitimate interests pursuant to Art. 6 para. 1 sentence 1 lit. f GDPR, you have the right to object to the processing of your personal data in accordance with Art. 21 GDPR, insofar as this is for reasons arising from your particular situation. If the objection is directed against the processing of personal data for the purpose of direct marketing, you have a general right of objection without the requirement to indicate a special situation.
If you would like to make use of your right of withdrawal or objection, simply send an e-mail to firstname.lastname@example.org
10. Subjects to alterations
The protection of your personal data is very important to us. In the following, you will find information on how we handle your data, which are recorded through your use of our social media presence on social networks and platforms. The processing of your data is in accordance with the legal regulations.
If your personal data is processed by one of the providers listed below, this provider is responsible for data processing within the meaning of the GDPR. For the assertion of your rights, please contact the respective provider. Only they have access to the data collected from you. However, if you need any assistance, please contact us any time.
We are present on social media platforms of the following providers:
- XING SE, Dammtorstr. 29-32, 20354 Hamburg, Deutschland
Data protection officer
Information on how to contact the data protection officer of the respective social media providers can be found here:
- XING SE: Datenschutzbeauftragter@xing.com
III. General information on social media platforms given by PROCITEC GmbH
Insofar as we process the data provided by you via social media, the following body is responsible for data processing within the meaning of GDPR:
Rastatter Straße 41
Telefon +49 7231 155 61-0
Fax +49 7231 155 61-11
Our data protection officer
If you have any concerns about us processing your data, please contact our data protection officer at the following contact details:
General data processing on social media platforms
Data processing for market research and advertising
Data processing through making contact
We collect data when you contact us, for example via contact form or messenger services such as Facebook Messenger. The data collected depends on the details you provide and the contact details you specify. It will be stored for the purpose of processing the inquiry and in the event of follow-up questions. Under no circumstances we will pass on the data to third parties without your consent. The legal basis for the data processing is our legitimate interest in responding to your request pursuant to Art. 6 para. 1 lit. f GDPR and, if applicable, Art. 6 para. 1 lit. b GDPR if your request aimed at the con-clusion of a contract. Unless there are compelling reasons, your data will be erased after final pro-cessing. We assume the processing is finalized, when the regarding circumstances are clarified.
Data processing for the purpose of contract handling
If your request via social media or other platforms is aimed at the conclusion of a contract, regarding the delivery of goods or the provision of services, we process your data in order to perform the contract and the requested services, or pre-contractual measures. In this case, the legal basis for the processing of your data is Art. 6 para. 1 lit. b GDPR. Your data will be erased if they are no longer necessary for the fulfilment of the contract or if it is certain, that pre-contractual measures will not lead to the con-clusion of a contract corresponding to the purpose of establishing the contact. Please take into ac-count, that it may be necessary to store personal data of our contractual partners in order to comply with contractual or legal obligations even after the conclusion of contract.
Data processing by virtue of consent
If the respective platform providers request you to consent to the processing for a particular purpose, the legal basis for the processing is Art. 6 para. 1 lit. a, Art. 7 GDPR. You have the right to withdraw such consent with effect for the future at any time.
IV. Data transfer and recipient
- Opt-Out: https://privacy.xing.com/de/datenschutzerklaerung/welche-rechte-koennen-sie-geltend-machen/widerspruchsrecht
V. Your rights
You will find information on which data subject rights the applicable data protection law grants you vis-à-vis the controller in the following. You have the right,
to request information about your personal data processed by us; Art. 15 GDPR. In particular, you may obtain information about the purpose of processing, the categories of personal data concerned, the recipients or categories of recipients to whom the personal data have been or will be disclosed, the envisaged period for which the data will be stored, the existence of the right to request from the con-troller rectification or erasure of personal data or restriction of processing, the right to lodge a com-plaint, where the personal data are not collected from us, any available information as to their source, the existence of automated decision-making, including profiling and meaningful information about the logic involved.
To obtain from the controller without undue delay the rectification of inaccurate personal data or have incomplete personal data completed; Art. 16 GDPR.
To obtain from us the erasure of personal data concerning, unless the processing is necessary for, exercising the right of freedom of expression and information, compliance with a legal obligation, rea-sons of public interest, achieving purposes in the public interest and the establishment, exercise or defence of legal claims, Art. 17 GDPR.
To obtain from us restriction of processing where, the accuracy of personal data is contested by you, the processing is unlawful, we no longer need the personal data for the purposes of processing, but they are required by you for the establishment, exercise or defence of legal claims or you have objected to processing pursuant to Art. 21; Art. 18 GDPR.
To receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller; Art. 20 GDPR
to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of alleged infringement; Art. 77 GDPR.
To withdraw your consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before it’s withdrawal. Prior to giving consent, you shall be informed thereof; Art. 7 para. 3 GDPR. In case of countermand the respective data shall be deleted immediately, unless further processing cannot be based on a legal basis for processing without consent.
Right of object
In line with Art. 21 GDPR, you have the right to object, on grounds relating to your particular situa-tion, at any time to processing of personal data concerning you which is based on processing for the purposes of the legitimate interests (Art. 6 Abs. 1 lit. GDPR) pursued by us. Where personal data are processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing.
If you wish to make use of your right of objection or withdrawal, send an E-Mail to email@example.com
VI. Duration of storage
The personal data collected and stored by us will be erased from our systems, if the purpose of pro-cessing ceases to exist or if you have made use of your right of withdrawal or objection. Legal retention periods remain unaffected. We have no influence on the storage period of your data being stored by social media providers for their own purposes. For further details, please contact them directly.
Status of this data protection declaration: 06.05.2019